The best time to begin thinking about the return of your security deposit is when you first move in. Your property management company will appreciate you being proactive.
Landlords typically require a security deposit equivalent to one to two months rent before move-in. (A pet deposit may be added in addition to the normal deposit, which may or may not be refundable.) Landlords can keep a portion or all of the deposit for damage repairs beyond normal wear and tear.
Say your average rent for a two-bedroom apartment is around $1,500; your security deposit could be $3,000 or more, so getting it back matters. However, statistics show that less than half of renters expect to get a full return. Often, the problem is less about damage and more about missed details. Follow these tips to increase your chances of a larger refund.
What Does the Landlord Check Before Returning the Security Deposit?
Most landlords evaluate three key areas: cleanliness, damage, and lease compliance.
- Cleanliness: Is the unit as clean as when you moved in?
- Damage vs. Normal Wear: Are there any holes, stains, or broken items beyond everyday use?
- Unpaid Rent or Utilities: Any remaining balance may be deducted.
- Returned Keys and Remotes: There can be fees for replacements.
- Lease Terms: Did you follow the move-out procedures listed in your lease?
The property needs to be in an acceptable condition. Make sure you remove all personal belongings.
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Maintain Good Communication With Your Landlord
To help ensure you get your security deposit back, stay respectful and responsive with your landlord.
Before Move-In
As excited as you may be to move all your things in and start life in your new space, hit pause and be sure to do a thorough inventory of any damage and document it all with dated photos and video.
Review your lease and make sure you are aware of the conditions for getting your deposit back from the beginning. This will keep those priorities top of mind during your stay.
If you have roommates, make sure everyone is on the same page with regard to cleaning, damage, and maintenance. Set some ground rules before you move in.
Throughout Your Lease
Maintain good communication with your landlord. Be clear, concise, and professional. Talk with him/her about any concerns you may have, small repairs needed, or any changes you may want to make. Consistent communication is key to maintaining a good relationship with your landlord and getting your deposit back.
Before Moving Out
Review your lease: Check requirements for notice, cleaning, and repairs.
- Be sure to provide sufficient written notice according to the terms of your lease. 30 days is typical for a year-long lease.
- Just as you did before you moved in, document everything and compare any damage or repairs needed.
- Fix minor damage: Patch nail holes, replace lightbulbs, or touch up paint if allowed.
Clean the Rental Thoroughly.
Remove all trash and personal items. Clean your rental as you would for company, paying particular attention to these often forgotten areas:
- Inside kitchen appliances (fridge, oven, microwave)
- Bathroom tiles, tub, toilet, and sink
- Baseboards, ceiling fans, vents
- Inside cabinets and drawers
- Windows, blinds, and mirrors
Should I repaint the walls or steam clean the carpet?
Only if your lease requires it or if there’s visible damage/staining.
Should I clean outside areas like patios or balconies?
Yes, you should sweep or wipe down outside areas if they are part of your rental space.
Tip: Leave the rental home or apartment better than you found it—first impressions count during final walkthroughs.
Move-Out Day
These final steps will improve your chances at a full refund:
- Be present during the landlord’s inspection.
- Provide forwarding address and keys.
- Ask for a copy of the move-out checklist.
What if the landlord doesn’t offer a walkthrough?
Request one in writing. It helps avoid disputes and shows you’re acting in good faith.
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What to Do If Your Deposit Isn’t Returned
When should I expect my security deposit back?
In Washington, landlords have 30 days to return your security deposit; 31 days in Oregon.
What if the rental deposit is delayed or reduced
- Ask for an itemized list of deductions (they’re usually required by law).
- Check your lease and local tenant laws.
- Communicate in writing.
- If needed, escalate to a small claims court or a local tenant advocacy group.
Thinking ahead will likely save you time, money, and frustration.
- Be aware of lease conditions and keep them in mind throughout your rental period.
- Communicate clearly and regularly with your landlord or property management company.
- Start the move-out process early
Taking care of your rental means your security deposit has a better chance of returning to your bank account—not your landlord’s.
If you have any questions about moving out of a NuKey Realty & Property Management rental in Spokane, please don’t hesitate to contact us.
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